– Recommendations addressed by city council

Jamestown (CSi) The Jamestown City Council’s Committees met in joint session Thursday afternoon at City Hall. All members were present.

Due to the pandemic, physical access to City Hall is restricted. The Council Chambers is currently limited to 8 occupants. The lobby is limited to 10. Masks are required. You may access an agenda at www.JamestownND.gov or by emailing info@JamestownND.gov.

Access the meeting remotely through Microsoft Teams.

FINANCE & LEGAL COMMITTEE BUSINESS:

Considered was accepting the proposal from SRF Consulting for Planning and Zoning Technical Services for 2021 in an amount not to exceed $60,000. The Committee recommends approval..

Considered the 2018, 2019 and 2020 Abatement applications for 909 9th Ave NE, 58401. City Assessor Jamison Veil said the property owner said the property was over evaluated, and had the property reassessed, and the committee recommended approving each abatement after the properties were re-evaluated. For 2018, $147,000, for 2019 152,000, for 2020 $154,000.

Also recommended for approved was the 2019 and 2020 Abatement applications for 518 14th St NE, 58401. Jamison Veil said his office approved the abatements, as requested, for reductions.

The committee is recommending the City Council accepting the updated Special Assessment Policy and to publish notice of a public hearing to be held at the February 1, 2021, City Council meeting. The changes were detailed by City Administrator Hellekson, while others remained in the original policy and were recommended by the committee for approval.

Recommended for approval was the request from Andrea Huus, owner of Blazer Inc d.b.a. Shady’s, which is a separate entity from the Gladstone Inn and Suites, but located within the Gladstone Inn and Suites, to alter the on/off-sale liquor license to on-sale liquor license only as of January 1, 2021 through the remainder of the licensing year, June 30, 2021, since the hotel has been closed due to the global COVID-19 pandemic. The off-sale was used for patrons to bring drinks to their rooms.

(To be addressed at the 17th Spcl Council Mtg to follow)

Considered the request from the ND Department of Human Services to approve an MOU between the Jamestown Police Department and the South Central Human Services Center for the collection of abandoned property, unknown substances or illicit/controlled substances, and authorize the Police Chief to enter into the agreement on behalf of the City. Assistant Police Chief, Major Justin Blinsky said the agreement is so each party is aware of the policy in effect. He said the police department has no concerns about approving the MOU, and the committee recommends approval.

INFORMATIONAL: The appointment applications for Stutsman County Weed Board (city resident), Civil Service Commission, Fire Code Board of Appeals, and Board of Adjustment will be placed on the January 4, 2021, city council agenda.

BUILDING, PLANNING & ZONING COMMITTEE BUSINESS:

Considered was the request from Paul Goehner for annexation of property located at 2806 8th Ave SW, Jamestown, ND, legally described as LOWRY’S SUB DIV, BLOCK 12, Lot 1 – 2, ACRES 1, & THE EAST 7.7′ OF LOT 3, & 1/2 OF THE VACATED ALLEY ADJACENT TO THE SOUTH SIDE OF THE SAID LOTS 1, 2, & EAST 7.7′ OF LOT 3 (CERTIFICATE OF SURVEY #0230635), within the SE1/4 of Section 2, T139N, R64W, Woodbury Township, Stutsman County, North Dakota. Zoning Administrator Tom Blackmore was on hand, with now questions asked, and the committee recommends approving the request.

Considered the request from Commonwealth for a license agreement pertaining to the city-owned parking lot located at 116 3rd St SW Jamestown, ND. Tom Blackmore as City Building Inspector said the request pertains to the set back, and requested an 11 foot set back of no-build in the parking lot in the license agreement. Mayor Heinrich’s concern is that a clause be included, if in the future, a building is no longer at the property, and will then not be in force. The committee recommends the request be reviewed and forwarded to the city council.

CIVIC CENTER AND PROMOTION COMMITTEE BUSINESS:

Considered recommending the City Council approve the changes to the Frontier Village vendor leases, authorize the City Attorney to modify the leases, and authorize the City Administrator to enter into the agreements. The committee recommends the city attorney review the modified vendor leases, authorization agreement.

INFORMATIONAL: Community calendar distribution this week from Jamestown Tourism.

Director Searle Swedlund said the calendar was distributed, Thursday to the city and other entities in Jamestown, for the public to pick up.

INFORMATIONAL: Civic Center January 2021 events scheduled. Manger Pam Fosse said there have been an increase in rescheduled events that were previously postponed.

POLICE & FIRE COMMITTEE BUSINESS:

INFORMATIONAL: Police department and municipal court general update, training, COVID-19 protocols and precautions observed, and implemented. Major Blinsky explained that virtual trainings are being added, for certifications. In Municipal Courty proceedings are in person with physical distancing being observed. He said the police officers are still masked and observing physical distancing, added that officers will be receiving COVID-19 vaccinations when available.

INFORMATIONAL: City Fire Chief Jim ReutherFire Department update, inspections, training, COVID-19 protocols and precautions observed, and implemented. He said fire fighters continue with training with the new Ladder Truck 1 with the manufacturer representative in town to oversee the training. He added that the fire fighters will receive the vaccine when it becomes available.

PUBLIC WORKS COMMITTEE BUSINESS:

The committee is recommending the City Council approve and authorize entering into Supplemental Agreement No. 1, as a part of the September 8, 2016, agreement between the City and Interstate Engineering to close Cell 3B Jamestown Sanitary Landfill. ( To be addressed at the Spcl Council Mtg to follow).

The committee recommends the City Council approve the verbiage for the engraved pavers for the Main Street Road Diet Project, the pavers and installation to be paid by the NDDOT, and the engraving to be paid by the Jamestown Downtown Association with grant funds. The committee members have received specific information on the plan. The JDA is asking for city approval.

Searle Swedlund said the pavers will note historical aspects of Jamestown including people from the past and still living. He said there are plans to be a booklet published to further tell the stories.

The committee recommend approving the following pertaining to the 2021 Seal Coat, Patching, Construction and Reconstruction District No. 21-41:

To create the district.
To direct the preparation of a preliminary engineering report concerning the district.
To approve the preliminary engineering report on the district.
To declare it necessary to construct the district and direct the City Administrator to publish notice

of a public hearing concerning the district.

Discussed and considered was the State Transportation Improvement Projects List (STIP List) and recommend a final prioritized list to the City Council for approval at the January 4, 2021, City Council meeting. Interstate Engineering’s Travis Dillman said on the priority list in concreting the base of Mill Hill starting at the Dairy Queen location. In the future the railroad viaduct may be address to improve traffic flows, and needs to involve the railroad in discussions.

The committee recommends approving the prioritization list.

The committee further discussed the high volume of wood waste, as requested by this committee at the October 22, 2020 meeting. Suggested was increasing the price of disposal, to offset costs of handling the disposal at the landfill. Also discussed was grinding processes of the disposed of material. The committee made no recommendation, and will further discuss options in the future.

The committee recommends the City Council award the quote for 2021 Chemicals for the City of Jamestown water treatment and wastewater collection and treatment, to Marc Chemical of Fargo, ND, as outlined (for bacteria enzymes in the amount of $131.50 per 25-pound container, and to Hawkins Water Treatment of Fargo, ND, for chlorine at $748 per one-ton cylinder, hydrofluosilicic acid at $4.65 per gallon, and sulfur dioxide at $1,284 per one-ton cylinder.) (To be on the following Spcl Council Mtg).

Recommended by committee is that the City Council award the quote for 2021 Lime to Killoran Trucking of Buffalo, ND, in the amount of $166.07 per ton, at an estimated annual amount of 1,900 tons of lime for an estimated annual cost of $315,533. (To be addressed at the Spcl Council Mtg to follow).

The committee recommends approving Change Order No. 2, to CC Steel, LLC, for construction on Sanitary Sewer Lift Station Improvements 20-31 (Lift Station No. 20), for a net increase in the contract price of $8,250.00, and the completion time to March 1, 2021.

Recommended by the committee was the Final Balancing Change Order (Change Order No. 4) to Scherbenske Inc., for a decrease of $65,377.09 for the 2020 Watermain Improvement Project (J19-00-088, City Project 20-61).

The committee recommends the approval of a final loan application under the Drinking Water Act to fund the 2020 Watermain Improvement Project (J19-00-088, City Project 20-61) and authorize the City Administrator to execute and file the application with the ND Department of Environmental Quality on behalf of the City. (On the Spcl Council Mtg to follow).

The committee is recommending using up to $500,000 Municipal Infrastructure Funds (Prairie Dog Funds) to finance the Stormwater Project 21-71 (UJ Stormwater). (Also on the Spcl Council Mtg to follow). The design is currently in process in conjunction with the UJ Taylor Stadium reconstruction project. Mayor Heinrich said the $2.5-million from the state funding has been received by the city, adding the funds in this case will lessen the Special Assessments that otherwise would have been incurred by residents. The reconstruction project is a cooperative venture between the Jamestown Public School District and the University of Jamestown.

INFORMATIONAL: City Engineer project updates including improvements to various sewer lift stations. The river banks stabilization project is proceeding as scheduled. Travis Dillman noted recent water main breaks, that have been repaired.

The meeting was shown live on CSi Cable 67 followed by replays.

Jamestown (CSi) The Jamestown City Council met in Special Session on Thursday evening at City Hall.

All members were present.

CONSENT AGENDA ITEMS APPROVED BY VOICE VOTE WITH OUT OPPOSITION:

(To provide more time to discuss controversial or disputed issues, the Council will consider the items on the consent agenda together at the beginning of the public meeting. These items are considered to be routine and will be enacted by one motion. If a member of the City Council or public requests to be heard on one of these items, the Council will remove the item from the consent agenda and consider that item individually.)

Items recommended for approval at the committee meetings held prior on Thursday.

A Resolution to accept the quote and authorize the City Administrator and Mayor to enter into an agreement for 2021 Chemicals for the City of Jamestown water treatment and wastewater collection and treatment, to Marc Chemical of Fargo, ND, for bacteria enzymes in the amount of $131.50 per 25-pound container, and to Hawkins Water Treatment of Fargo, ND, for chlorine at $748 per one-ton cylinder, hydrofluosilicic acid at $4.65 per gallon, and sulfur dioxide at $1,284 per one-ton cylinder.
A Resolution to accept the quote and authorizing the City Administrator and Mayor to enter into an agreement for 2021 Lime to Killoran Trucking of Buffalo, ND, in the amount of $166.07 per ton, at an estimated annual amount of 1,900 tons of lime for an estimated annual cost of $315,533.
A Resolution to approve the request from Andrea Huus, owner of Blazer Inc d.b.a. Shady’s, which is a separate entity from the Gladstone Inn and Suites, but located within the Gladstone Inn and Suites, to alter the on/off-sale liquor license to on-sale liquor license only as of January 1, 2021 through the remainder of the licensing year, June 30, 2021, since the hotel has been closed due to the global COVID-19 pandemic.
A Resolution to approve the Supplemental Agreement No. 1, as a part of the September 8, 2016, agreement between the City and Interstate Engineering to close Cell 3B Jamestown Sanitary Landfill and authorize the Mayor and City Administrator to enter into the agreement.
A Resolution to approve the final loan application under the Drinking Water Act to fund the 2020 Watermain Improvement Project (J19-00-088, City Project 20-61) and authorize the City Administrator to execute and file the application with the ND Department of Environmental Quality on behalf of the City.
Item F was removed for further discussion by Council Member Buchanan, aResolution to approve up to $500,000 Municipal Infrastructure Funds (Prairie Dog Funds) to finance the Stormwater Project 21-71 (UJ Stormwater). He said that the approval of 25 percent of the Praire Dog Funds is acting in haste for a project still in progress, adding the other infrastructure projects should be considered.

Mayor Heinrich said the half million dollars is less that 25 percent. He said the UJ Place project was in his opinion not subsidized by the city. He added that Taylor Stadium will be used by others in the committee as a joint use facility, and he does not see the funding as subsidizing UJ.